The ultimate guide to managing your next office move

Moving a business is a serious task. This is something that has to be done perfectly in order for everything to continue functioning normally after the relocation. This is why you need to know a lot of things about commercial relocation. And it is exactly why we decided to write this helpful guide. If you wanted to learn more about managing your next office move, you came to the right place. As we are moving experts, we have all the information you need to know before you start organizing and managing your next office move. Use our tips if you want to achieve a successful office move in just a few days. And who wouldn’t want that?

Managing your next office move requires a good plan

The first step of managing your next office move is to actually plan out your move completely. And we suggest doing this at least a few weeks in advance. It would be much better to actually plan a move months in advance because moving is a serious task. Especially when we are talking about office relocation. You want to do this because this is meaningful information for your employees. You want to have everything planned out in advance when you tell them that the relocation is going to happen. And you also want to make sure that you inform your employees about the relocation as soon as you plan the move. This way your employees will know and once it is time for them to pack up their things, they will be ready. You don’t want them to have to handle a short notice move.

A man writing some notes in a notebook.
Plan out your move with all the details.

Hire reliable movers for your office move

The one thing you must absolutely do is hire a reliable moving company that is going to relocate your office. No matter where you live, you will be able to find a moving company that offers commercial moving services. If you live in Ottawa, hire Ottawa professionals to transport your whole company. It is very important that the company you are hiring is professional and experienced. This way you will know that your move will be over in no time. 

You can find a reliable moving company by searching online and reading online reviews. But make sure you know how to recognize fake online moving reviews. Getting an estimate is going to help you manage and plan out your moving budget. You should also contact the moving company you are thinking of hiring and talk to someone in person. This way you’ll get a more precise estimate and you’ll be able to tell whether this moving company is the one you truly want to hire. As we are talking about managing your next office move, it is very important that you can trust the moving company. Remember that moving without a moving company isn’t a good idea at all. It is only going to make your office move more stressful as you can’t do it all on your own. Plus, you probably don’t know how to properly load a moving truck.

A handshake.
Make sure that the moving company you are hiring is reliable.

Hire professional packers

Packing an office for relocation is a task that can last a long time depending on how big your offices are. Even if you have your employees helping you, this is still going to be a hard thing to do. You also have to have in mind that the things you are moving have to be packed correctly. And if you haven’t packed office equipment before, you might do this the wrong way and end up with a lot of damage. This is something you definitely don’t want to happen.

That is why hiring packing services is the best thing to do. A moving company that you are hiring should have packing services too. Discount Moving & Storage Ottawa have packing services and commercial moving services. Hiring professional packers to do the packing for you is the best way to make sure that your office move is over in no time.

Plan your move on a weekend

You should try and plan out a weekend office move. Why? Well, if you are moving into an office building, you want it to be as empty as possible. This way you also won’t be disturbing the other people who would be working in their offices if you were to move during the working week. As moving in and out of an office means making a lot of noise, moving during the weekend is the only reasonable thing to do.

A calendar.
Moving during the weekend is the best thing to do.

Get the right packing supplies for your next office move

If you don’t see the need for hiring packers, you will have to get the packing supplies yourself. And you need to make sure that the packing supplies you are using are of good quality. The supplies you get will be protecting your office equipment from damage and that is why this is so important. If you don’t know which supplies are needed when managing your next office move, here is a short list to follow:

  • plastic and cardboard boxes – Use them for packing everything. Plastic boxes are sturdier and they add more protection so it is best to use them for packing electronics if possible.
  • box tape and tape dispensers– Use it to secure the boxes so they don’t open up during the move.
  • bubble pack – Everything that is breakable and fragile needs to be wrapped into bubble pack.
  • plastic foil – You need a plastic foil to protect your furniture during the move and to keep it clean.
  • labels – Label everything as it is very easy to mix things up when having an office relocation.

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